Student Employment Forms
Free Tuition Program for Fall 2025
UMass Dartmouth is proud to announce a transformative initiative, the UMass Dartmouth Deal, which will provide free tuition and mandatory fees to high-need, in-state undergraduate students. Read more to see if you qualify.
Forms for supervisors
- Payroll Authorization Change Form - Make changes to previously submitted hire requests. Email the completed form to stuemployment@umassd.edu.
- Timesheet Correction/Late Pay Form - Upload the completed form by submitting an inquiry to Human Resources.
Forms for new student employees
- I-9 (PDF) - Needs to be submitted in person to the Student Employment Office. Fill in the top half of page one. This form requires specific forms of identification to be presented when submitting the hiring paperwork. Acceptable identification documents are listed on page two of the I-9 form.
- W-4 Form - This form is required if claiming a withholding other than zero. Domestic students may complete the W-4 form electronically via HR Direct after completing the hire process. International students have the form generated for them via Sprintax during the hire process.
- HR Direct - Set up direct deposit online after your hiring process is complete. Submit weekly timesheets for hourly positions.
- F-1 Job Offer Form - For international students that need to obtain a social security number. Completed by the hiring department.
Additional forms and links
- Federal Work Study Deferment Form - Bring completed form to the SSC or submit it online.
- FWS Tracking Sheet 2024-2025 (XLS) - To assist supervisors and students to track Federal Work-Study balances and number of hours worked each week.
- Stipend Calculator - Use this excel file to calculate hourly pay rate.
- Employment Handbook - Students (PDF)
- Employment Handbook - Supervisors (PDF)
- Confidentiality Agreement (DOCX)- Supervisors are encouraged to have students complete a Confidentiality Agreement.
- Student Employment Evaluation Form (PDF) - Provide the student with constructive feedback to enhance their work performance and professional development. Supervisors may complete this form each semester or annually.