Administration and Facilities

What’s new

Campus document destruction/recycling
December 5^th through 13^th 2024

Overview of event

The university has set up a program for the campus community to have their documents destroyed/recycled. This is only for documents that are no longer needed or no longer need to be retained in compliance with the Commonwealth’s records retention regulations. Departments will be able to request a secured (Locked) 64-gallon tote to be deployed to their location from December 5^th through the 13^th. The totes will be locked with slots in them to insert documents to be destroyed and recycled. The process is as follows:

Campus Departments need to submit a Work Order to Facilities to get a locked 64-Gal tote by Monday 12/2/2024 on a first come first serve basis. There are 30 total totes available for deployment.
Facilities delivers totes to departments on Thursday 12/5 and Friday 12/6.
Departments have until the end of the day Thursday 12/12 to fill totes.
Facilities picks up totes Friday 12/13 and Monday 12/16.
Tuesday 12/17 - Shredding company will pick up and shred documents off site.

Point of contact:
Michael LaGrassa
Associate Vice Chancellor of Administrative Operations and Compliance
mlagrassa@umassd.edu
508-999-9180

More information

Frequently asked questions

Is this just for the LARTS building?

No this is open to the entire campus community.

How does a department get a 64-Gallon secured tote?

Submit a work order to facilities for a tote no later than the end of the day Monday 12/2

How long do we have the totes for?

Friday 12/6 through Thursday 12/12

What can and cannot be shredded?

Can be shredded: Paper documents of all sizes, paperclips, staples, manila folders, hanging folders, small paper clamps

Cannot be shredded: textbooks, x-rays, any media items, large paper clamps or larger spiral notebooks, 3 ring binders. Anything with thicker metal on them.

Can I just put a three-ring binder with documents within into the tote to be shredded?

No, Three-ring binders cannot be recycled or shredded as part of this program. Please take all documents out of the three-ring binder that are to be shredded and insert into the tote provided The three-ring binder can be either saved or thrown out as regular solid waste.

Can I bring boxes of documents down to be shredded?

No, there will be no shredding occurring on campus. All documents to be destroyed need to be inserted into the 64-gallon secured totes. Departments that have documents to be destroyed need to submit a work order to Facilities to have a tote deployed to their area no later than Monday 12/2.

What if I have confidential documents that need to be shredded?

The totes are locked so confidential information can be securely placed in the totes for destruction/recycling.

How do I know what can and cannot be shredded in accordance with the Massachusetts record retention regulations?

Please see link the Massachusetts Statewide Records Retention Schedule. (PDF)

How will textbooks be recycled?

There will be a separate textbook recycling event that will be scheduled at a later date.

Will the department utilizing this shredding service be charged?

No.

How will empty file cabinets be disposed of?

At this time if a file cabinet is empty please keep it in its location. Once it is determined how empty file cabinets are going to be managed there will be a communication to the community.

A&F departments

Administrative Operations & Compliance: Provides a variety of services to the campus community: contract compliance, property control, one card services (UMass Pass), campus mail services, parking services, receiving and distribution, student mail services, transportation and risk management.

Athletics: Corsair student-athletes continue to excel in competition, in the classroom, and in the campus community.

Campus Master Planning/Capital Projects: Provides planning, design, and oversight services for new construction and renovation projects.

Facilities Services: With more than 150 employees, Facilities is responsible for the operation and maintenance of all university-owned buildings and grounds including utilities, cleaning, safety, and security.

Information Technology (CITS): Computer & Information Technology Services are available to faculty and staff using university-owned computers, to students using university IT resources for academic pursuits, and to resident students for general network connectivity.